TUITION FEES AND ENROLMENT INFORMATION

APPLICATION
Complete and return an Application for Admission Form with the application fee and all required documentation. Only applications with all required documentation will be reviewed. Applications will be reviewed to assess whether our program can meet the student’s learning needs. Placement in the class will be offered based on this review and available space.

NON-REFUNDABLE ENROLMENT DEPOSITS EACH YEAR
Due March 1st (or upon acceptance for new students) 10% of Annual Tuition Fees must be paid and are non-refundable
Due June 1st 10% of Annual Tuition Fees must be paid and are non-refundable (For a total of 20% of Fees paid)
Due July 1st 10% of Annual Tuition Fees must be paid and are non-refundable (For a total of 30% of Fees paid)
New Student Applicants: If the student is accepted and offered placement in a class after any of these dates, deposits must be paid up to the last deposit date to reserve the student’s placement.

PAYMENT OF BALANCE OF FEES
Payment in Full: Due September 1st: Parents may pay all the remaining fees in full. Tuition Fees are reduced by 1% if paid in full by Sept. 1st.
Or Payment by Monthly Instalments: Due September 1st to April 1st: 10% of Annual Tuition Fees per month*. Due May 1st: Field trip/school supply fees
* Please note: There is no monthly instalment payment on March 1st as parents will be required to pay the first enrolment deposit for the succeeding school year on that date.
Payment may be made by Pre-authorized Bank Withdrawal Agreement, Visa, or Mastercard. Individual cheques are not acceptable unless all fees are made in one payment.

ENROLMENT PACKAGE FORMS
All forms and arrangements for fee payments are included in an Enrolment Package to be completed and returned to the school by March 1st or upon enrolment acceptance.

FAMILY INITIATION FEE
Each new family with one or more students enrolled in Grades 1–9 is required to pay a one-time Family Initiation Fee of $1,500. This is a non-refundable fee payable June 1st, or upon acceptance into the school.

PARENT FUNDRAISING/COMMUNITY INVOLVEMENT COMMITMENTS
Parent Involvement is expected in order to support your child’s education and class environment. It includes mandatory attendance at class meetings & parent-teacher interviews. We also expect parents to work within our guidelines for communication, student discipline, student dress, and exposure to electronic media, and we expect parents to support, in their home, the school’s curriculum and philosophy to the best of their ability.

Parents are also required to fulfil three mandatory time and financial commitments that support the school’s fundraising and organizational goals. Details of the options within the three commitments are outlined in the Essential Parent Support sheet.

FINANCIAL ASSISTANCE
The School has a small fund for Tuition Assistance. Application forms are available on our website and must be returned with the Enrolment Deposit in March for renewing families. The deadline for applications is March 15 or upon acceptance, if acceptance is finalized after March 15. Grants are allocated based on financial need, family size, the current years’ budget, number of applicants and contribution/commitment to the school community. Tuition Assistance Applications will only be considered after the student has been offered enrolment. Tuition Assistance is not available for mid-year enrolments.

AGE REQUIREMENTS
Grade One: Students must be at least 6 years old on or before September 1st.
Grades Two – Nine: Student ages will be reviewed on an individual basis.
For Parent and Tot, Junior Kindergarten, and Kindergarten Program entry requirements, please refer to the document entitled Early Childhood Programs for 2023/2024.

CLASS HOURS
Grades One – Nine: Monday to Friday, 8:22 am – 3:05 pm. For Parent and Tot, Jr. Kindergarten, and Kindergarten Programs, please refer to the document entitled Early Childhood Programs for 2023/2024.

LUNCH SUPERVISION
Lunch supervision is provided for Grades One – Nine students. Lunch supervision fees are included in tuition fees and this portion of the tuition fees is tax deductible as a childcare expense. The children eat their lunch in their classrooms and are then supervised on the playground.
Grades 1 – 6 Lunch Break: 12:05 – 1:00 pm.
Grades 7 – 9 Lunch Break: 12:45 – 1:30 pm.

AFTERCARE PROGRAM/EARLY DROP-OFF
The Calgary Waldorf School offers an Aftercare program to children enrolled in our Kindergarten, Jr. Kindergarten and Grades One to Six Programs. The Aftercare Programs operate from 3:00 pm to 5:30 pm each school day. Early morning drop-off at 7:30 is an option for children registered in our Early Childhood Programs.

CALENDAR OF THE SCHOOL YEAR
A calendar of the school year is available on our website. In general, it follows the Calgary Public and Catholic School Boards’ calendars.

WITHDRAWAL PROCEDURES/REFUND POLICY
Parents are entitled to a pro-rated refund of Tuition Fees effective the end of the month, three full months after written notice is received by the School Administration. The Field Trip, School Supply, Initiation Fee and annual International Student Fees are not pro-rated or refundable in the event of a withdrawal. Refunds are not calculated for mid-month withdrawals.
The Calgary Waldorf School reserves the right to refuse admission or to require the withdrawal of any child, should the School decide it is best for the child or for the School.

OTHER CHARGES
Field Trip and School Supply Fees are payable with your Tuition Fees. The School Supply Fee covers basic supplies. Students may also be required to purchase additional supplies and/or replace lost or damaged items. These fees are not pro-rated for mid-year enrolments. New students entering the School after Grade One will receive supplies distributed in earlier Grades and a New Student Supply Fee will be included in their Total Fee charges. The Field Trip Fee covers a portion of student field trip expenses. Students and parents may be asked to participate in fundraising activities to raise additional funds for the student field trip fund.

Middle School students (Grades 7 – 9) may be required to rent or otherwise provide an instrument for Music. There may be additional fees for extraordinary costs associated with specific Middle School Elective programs.
Middle School students are required to purchase a gym uniform for use in Phys. Ed. class. Students participating in extra-curricular sports will be required to purchase a uniform and will be charged a participation fee to cover team fees.